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SOUTH OXFORD ADVENTURE PLAYGROUND

EVENT BOOKINGS KEY SUMMARY

 

YOUR BOOKING

 

Your booking gives you sole use of the South Oxford Adventure Playground (SOAP) for the agreed hire period (which includes all necessary time for setting up and clearing away). This includes all the play equipment, a hut including kitchenette, toilets and BBQ.

 

You are advised to invite your guests to arrive 30 minutes after the start of your booking and to leave 30 minutes before the end of your booking to allow for adequate setting up and clearing away time.

 

HOW DOES IT WORK ON THE DAY?

 

AT THE BEGINNING OF YOUR BOOKING:

 

 

 

 

 

AT THE END OF YOUR BOOKING:

 

You are responsible for:

 

 

 

 

 

WHAT IS INCLUDED

 

HOW AND WHEN WILL YOU GET YOUR DEPOSIT BACK

 

SOAP is inspected by our committee members after every party. They are checking that:

 

  1. All our terms and conditions (below) have been met.
  2. The host and all guests have left SOAP by the end of your booking period.
  3. SOAP has been cleared, cleaned, everything has been turned off and both the hut and playground have been adequately secured (as listed above).
  4. The keys have been returned to the key safe at 13 Whitehouse Road.

 

You will be notified within 72hrs of your event if the committee intend to retain your deposit. If you do not hear from us you can expect to receive your deposit back within 14 days of your event. No further action is necessary.

 

SOUTH OXFORD ADVENTURE PLAYGROUND

FULL TERMS & CONDITIONS

 

The Hirer, not being a person under 18 years of age, hereby accepts responsibility for being in charge of, and on, the premises during the hire period, and for ensuring that all conditions of this document relating to safety requirements and supervision of the premises are met.

 

The Hirer shall, during the period of the hiring, be responsible for –

 

Supervision of the premises, the fabric and the contents, their care, safety from damage, however slight, or change of any sort, and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car parking arrangements at the venue.

 

As directed by The Committee, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.

 

  1. Use of premises

The Hirer shall not use the premises or allow the premises to be used for any unlawful purpose, or in any unlawful way, nor do anything or bring onto the premises anything which may endanger, or render invalid any insurance policies.

 

  1. Safety requirements. 

All conditions attached shall be strictly observed. Nothing shall be done which will endanger the users of the venue. In particular:

 

 

 

 

 

 

 

 

 

  1. Supervision

The Hirer or person in charge of an activity shall be on the premises for the entire period of hire or duration of the activity. They shall not be engaged in any duties which prevent them from exercising general supervision.

 

The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act of 1989 and subsequent legislation and that only fit and proper persons who have passed the appropriate Disclosure and Barring Service (DBS) checks have access to the children. Checks may also apply where children over eight and vulnerable adults are taking part in activities.

 

The number of adult attendants required is increased when the majority of those present at the entertainment are less than 16 years of age and/or when many people with disabilities are expected to attend, the numbers of adult supervisors required will be increased.

 

  1. Intoxicating liquor, drunk and disorderly behaviour and supply of illegal drugs 

No intoxicating liquors are permitted to be bought or sold on any part of the premises without the express permission in writing of the Management Committee. The Hirer shall ensure care shall be taken to avoid excessive consumption of alcohol. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Alcohol shall not be served to any person suspected of being drunk or to any person suspected of being under the age of 18. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises. No illegal drugs may be brought onto the premises. Smoking is forbidden in all areas of SOAP.

 

  1. Music

No amplification larger than a hand-held speaker is allowed and it must be closely monitored to ensure no nuisance is caused to our neighbours. A maximum of 75 decibels is allowed and there should be no music after 8pm.

 

  1. Loss of property

SOAP Committee accepts no responsibility for damage to, or the loss or theft of, any stored equipment or other property brought onto or left at the premises and all liability for loss or damage is hereby excluded. All equipment and other property (other than stored equipment) must be removed at the end of each hiring.

 

  1. Car parking

A maximum of four cars are allowed to be parked in the playground on the tarmac area. There is limited parking for two hours on Whitehouse Road alongside the playing field. Please respect the residents parking area.

 

  1. Cleaning and security

No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior written approval of the SOAP Committee. The Hirer must remove all such articles at the end of the hiring unless otherwise agreed. Any unauthorised articles left on the premises will be disposed of. The Hirer will make good to the satisfaction of the Committee any damage caused by such installation and removal.

 

The Hirer shall be responsible for leaving the premises and surrounding area in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced; otherwise the Committee shall be at liberty to make an additional charge.

 

 

 

 

  1. Cancellation

If the Hirer wishes to cancel the booking before the date of the event, the question of the payment or the repayment of the fee shall be followed accordingly:

 

(a) If the Hirer gives SOAP Committee 14 days notice, they will receive full payment.

(b) If the Hirer gives SOAP Committee between 13 – 7 days notice, they will receive 50% of his payment.

(c) If the Hirer gives SOAP Committee less than 7 days notice, they will not get any refund.

 

There will be no refunds due to poor weather.

 

The Committee reserves the right to cancel a hiring by written notice to the Hirer in the event of the Committee reasonably considering that: a deposit of £50 has not been received 3 days before the booking date; such hiring will lead to a breach of licensing conditions, if applicable, or other legal or statutory requirements, or unlawful or unsuitable activities will take place at the premises as a result of this hiring;

 

In any such case the Hirer shall be entitled to a refund of any deposit already paid, but the Committee shall not be liable to the Hirer for any resulting direct or indirect loss or damages whatsoever.

 

The Committee may use its discretion in any of the following circumstances:

 

 

  1. Insurance and indemnity

(i)  the cost of repair of any damage (including accidental and malicious damage) done to any part of the premises including the curtilage thereof or the contents of the premises;

(ii)  all claims, losses, damages and costs made against or incurred by the Committee, its employees, volunteers, agents or invitees in respect of damage or loss of property or injury to persons arising as a result of the use of the premises (including the storage of equipment) by the Hirer; and

 

 

 

The Committee is insured against any claims arising out of its own negligence.